Automate Business Workflow With Mobile Data Collection

Mobile Data Collection Methods And Tools: Using QR Mobile Data Application

What mobile data collection tools and methods are used in QR Mobile Data application?

Data collection is usually done by filling out various forms. These can be paper forms, fillable PDF forms, online forms, or mobile forms. The term mobile data collection refers to the process of filling out forms on the mobile devices (smartphones or tablets), and the term mobile form - to the form that can be loaded and filled out on the mobile device. QR Mobile Data software uses mobile devices (smartphones or tablets running iOS or android) as mobile data collection tools.

Using smartphones as data collection tools gives you a lot of benefits:

You will be collecting data in the field using custom mobile forms. You will create mobile forms via the web dashboard, and your employees will access and fill out mobile forms on their smartphones.

What can my business gain by switching to mobile data collection and keeping digital records?

Swiching from the physical paperwork to the mobile data collection and digital records improves your business productivity in many ways. You become more efficient by eliminating double entries (first filling out a paper form in the field and then re-entering the same information into the computer). You eliminate forms misplacement, damage or loss. You can capture more data types with the mobile forms (photos, audio, video, signatures, GPS location). Mobile forms deliver information to the central database in real time, so all employees have timely access to it. And, most importantly, your digital records are well organized, seculy stored and are easily searchable. You can access them on demand from anywhere, whether you need the information for internal reports, decision making or for the clients or external auditors.

If you would like to read more about advantages of the mobile data collection, please check out this blog article.

What mobile data collection tools will we use? Do we need to purchase any hardware?

You do not need to purchase any special hardware. Your employees can use their own smartphones or tablets (running iOS or android) to collect data in the field.

If you need to have more rugged devices than regular smartphones for the field data collection, any mobile computer running android OS will work as well. QR Mobile Data is known to work well with CipherLab RS30 series mobile computers.

What kind of data can I collect with QR Mobile Data application?

You can collect any kind of text and numerical data, photos, as well as capture signatures using QR Mobile Data mobile application. When form is submitted, GPS location of the form submission is automatically recorded.

Users can enter data manually into the form, select data from the list, select multiple entries using checkboxes, take photos, select existing photos from their smartphone, or scan data in using smartphone camera.

Can my employees access data and documents in the field on their mobile devices?

Yes, QR Mobile Data software provides a two-way communication. Your employees can submit and access information using mobile devices. You define what information your employees need to access via the administrative web dashboard. This information can include item specifications, pdf documents, instructions, images, drawings and anything else your employees need to know in the field or on the shop floor to do their job.

An employee can also access data collected by other field employees, such as recent records on the scanned item.

Can I collect data without wifi or cellular connection?

Yes, you can fill out mobile forms without internet connection. The forms will be stored on the mobile device, and you can submit them all at once when connection becomes available.

data collection process

Where are collected data stored? How do we access collected data? Is there a time gap between a form submission and record access?

Collected data are stored in a centralized cloud database. There is no time gap between data submission and the time when other employees can access this information. As soon as the form is submitted, it is accessible to both administrators via the web interface, and to the field employees on their mobile devices.

Field employees access recent records on an object they are dealing with by scanning QR code / barcode label with a smartphone.

Administrators use web reports to access data. They can access any and all collected records. Multiple search filters allow them to find specific records they need to review.

Can I convert collected data into PDF documents?

Yes, you can create pdf documents for any and all completed forms. This can be usefull if you need to e-mail a report to the client, or keep documentation for the external auditors.

For each form that you want to convert to the PDF document you can create a custom template in Microsoft Word or similar program . This template defines what will be included in the pdf document, as well as document look and layout. The template is linked to a specific form, and will be used for all records completed by filling out this form.

You can include static information (e.g. your company name, address, logo), information on the object for which forms was filled out (specs, etc.), data collected in the form, including images, and captured signature, if applicable.

An employee in the field can create pdf report on his / her smartphone, and e-mail it to the interested parties righ away. Alternatively, an administrator can create pdf report via the web interface.

PDF report can be re-created at any time if form data or template file is updated.

Can I download collected data?

Yes, you can download collected data as .csv file for import to any other software, or for analyzing data in Excel.

What is the best way to transition from our current process to the mobile data collection?

A transition from your current data collection process to the mobile data collection with QR Mobile Data should not be a big undertaking. Your employees will be filling out the same forms they got used to, only using different devices. Also, your employees already own smartphones and know how to use them, so there won't be a steep learning curve for them to start working with QR Mobile Data mobile application.

For more thoughts and considerations on the transition to the mobile data collection system, please check out this this blog article.


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QR Mobile Data At A Glance
Why QR Mobile Data
QR Mobile Data Features
Workflow & Process Management
Business Solutions

About AHG
Business Solutions
Mobile Forms For Inspections
Mobile Forms For Equipment Maintenance
Mobile Data Collection For Manufacturing
Mobile Checklists For Business Tasks
Mobile Workflow Tracking
QR Code Data Collection: Reports & Requests
SOP & Checklists
Industrial Applications
Mobile Forms Software For Construction
Mobile Forms & Workflow For Manufacturing
Field Data Collection For Contractors
Mobile Checklist Software For Safety Inspections
Mobile Inspections & Traceability For Food Processors
Data Collection & Management For Labs
QR Mobile Data FAQ
Creating And Using Mobile Forms
Mobile Data Collection Methods And Tools
Workflow Management And Mobile Forms
Using Mobile Forms For Different Business Scenarios
Capabilities Of Business Mobile Forms

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